Organising a conference is not simple. There’s a lot of small details that need to be put together before the event. As you can imagine there’s a lot of costs involved including food, venue, videographer even water bottles or even napkins.
WordCamps are made by the community for the community. They are very cheap events to make it affordable for everyone. All of it is possible because of our amazing sponsors that helped with funding the whole conference.
WordCamps are Open Source too, we are open about all spendings and earnings so below is the budget summary of WordCamp Auckland 2017.
A few key elements to note:
- The ticket price for 2 days event, including food, was $50 (or $150 as community sponsor). The cost per person for the conference was $183.45 or $91.73 per day. As you can see, the cost of the ticket covered about 30% of the cost per person.
- The conference is organised by amazing volunteers which mean there’s no labour cost. Each of the person involved including organisers devotes hundreds of hours of their own, free time, to make the conference affordable and cheap
- Total cost of WordCamp Auckland 2017 for 87 attendees was $15,960.28
You can download WordCamp Auckland budget summary and check every single earning and spending.
If you have any questions regarding the budget, please get in touch or pop in to Auckland WordPress meetup and talk to organisers. Below we’ll try to summarise FAQ.
There’s $993.22 left from the budget, where does it go to?
WordCamps are organised by volunteers and overseen by WordPress Foundation. They appear all over the world and as you can expect, some of them have leftovers money, some of them run out of the money. All of the funds collected by WordCamp Auckland 2017 organisers went to WordPress Foundation itself that paid the bills. Anything left goes to the fund to help to pay the bills for WordCamps in the area that didn’t manage to cover the cost of the conference. This way we can make sure that all WordCamps will be affordable and really cheap.
Can I organise WordCamp or WordPress meetup?
Yes! We encourage anyone to join our New Zealand WordPress community. We have a strong community in Auckland and growing community in Wellington. We would be delighted to see more volunteers in these areas and in other cities (yes we’re thinking about you Christchurch).
WordCamps are usually organised once a year in each country. We’re during very early stages of thinking/planning about WordCamp New Zealand 2018 (city TBA). If you’d like to help to organise please get in touch!